Board meeting

Thursday 12 May 2022

Time: 19:00 - 21:00

Council Chamber, Malvern Hills District Council, Avenue Road, WR14 3AF

Please be aware that this meeting will follow a Trustee discussion – 6:30pm 9th May 2022.

In light of high numbers of Covid-19 cases, trustees will join an online workshop on the 9th May to discuss items on the agenda ahead of the Board meeting on the 12th May 2022.  The aim of doing this is to reduce the length of the face-to-face meeting.  No decisions will be made at the workshop but it will enable trustees to ask questions on the papers and to have a preliminary discussion on agenda items in a safe space with no risk of infection.  The Board will meet at the Council Chamber on the 12th May to have any further discussions and deal with the matters on the agenda.  This length of this in-person meeting will be kept to a minimum to reduce the risk of infection when meeting indoors.

It would be appreciated if any comments which members of the public may wish to make are sent in writing to info@malvernhills.org.uk no later than noon on 9th May so that they are available to trustees at the workshop. The discussion will be streamed live on the Trust's YouTube channel.

 

The Board meets at least five times a year, to consider the reports presented by its committees and officers, to set policies and strategic aims of the organisation and to address questions from the public.

Meeting agenda (PDF)

Meeting papers (PDF)
Paper E (PDF)

Meeting minutes (PDF)

Previous meeting minutes - draft (PDF)

All the Committee and Board meetings are open to the public, except where personnel matters or commercially sensitive matters are to be discussed or where legal professional privilege applies. 

Committee and Board meetings must now be held face to face. 

Although the Government has removed legal restraints on indoor gatherings, the responsibility for conducting these safely has been passed to individual organisations. For the safety of all attending the meetings, the Trust will carry out its own risk assessment for each venue. Social distancing will be maintained at meetings and all present will be asked to wear a face mask (unless exempt). Numbers of people attending meetings may be limited. 

If you wish to attend, please email Cindy@malvernhills.org.uk to book your place.

Public statements

Members of the public wishing to make a comment at the start of the meeting may either submit a short statement which can be read out (which will take no longer than 3 minutes to read), or may book a place and address the meeting.  In either case, this must be received no later than 12 noon, one clear day before the meeting (e.g. for a meeting on a Thursday evening, by 12 noon on Tuesday). 

For a committee meeting, the statement must be relevant to a matter on the agenda for the meeting. 

Statements submitted before the deadline will be posted on the Trust’s website (where possible), circulated to trustees and read out verbatim at the meeting.  The Trust reserves the right not to publish or read out any statements which contain information which may be defamatory or are otherwise in breach the law.

Please note that our meeting agendas will be added prior to upcoming meetings.  Meeting minutes are signed off at Board meetings therefore some minutes may only be available as draft.