The Board meets at least five times a year, to consider the reports presented by its committees and officers, to set policies and strategic aims of the organisation and to address questions from the public.
Meeting agenda (PDF)
Meeting papers (PDF)
Meeting minutes (PDF)
Previous meeting minutes (PDF)
Minutes of the Annual Meeting held on 13 November 2025 (PDF)
Copies of the Trustees' Report and Financial Statements for the year ended 31 March 2026 will be available from the Trust's offices from late October 2026. If you wish to ask at question at the Annual Meeting in relation to the Annual Report and Accounts, please send it in writing to info@malvernhills.org.uk by 9 am on Monday 9 November 2026. Questions on the accounts are accepted from the floor, but if you are able to submit your question in advance, the Trust can have the answer ready for you. Please ensure that your question pertains to the 2025-26 accounts. If it is a more general question/comment, you are advised to book a place to speak under Public Comments.
All the Committee and Board meetings are open to the public, except where personnel matters or commercially sensitive matters are to be discussed or where legal professional privilege applies.
Please contact the office to book your place if you wish to attend via info@malvernhills.org.uk or 01684 892002. The venue for this meeting can seat a maximum of 100 people, including our 27 trustees and those MHT officers who are required to be in attendance. Any member of the public booking a place in advance will be allocated a reserved seat. Any remaining seats will be allocated on a first come, first served basis.
Levy payers are entitled to vote on the appointment of the Auditors. Should you wish to vote please show a copy of your Council Tax invoice on arrival at the meeting venue and you will be issued with a voting card.
Members of the public wishing to make a comment at the start of the meeting may submit a short written statement to be read out at the meeting (this must take no longer than three minutes to read). The statement must be received at the Trust's office no later than 12 noon, one clear day before the meeting (e.g. for a meeting on a Thursday evening, by 12 noon on Tuesday). If you wish to make a comment, but are unable to be present at the meeting, you may nominate another member of the public to read the statement on your behalf; the nominee may not be a member of the MHT Board or staff.
Public comments submitted will be posted on the Trust’s website (where possible) and circulated to trustees in advance of the meeting. The Trust reserves the right not to publish or allow to be read out any comments that contain information that may be defamatory or are otherwise in breach the law.
Please note that our meeting agendas will be added prior to upcoming meetings. Meeting minutes are signed off at Board meetings therefore some minutes may only be available in draft.