Board members and meetings

The governing Board consists of 29 unpaid members and includes both elected and nominated members.

Eleven of the members are elected directly by the electorate in the parishes and wards that pay the precept. 17 are nominated by local authorities and one is nominated by the Church Commissioners

The Board meets at least five times a year, to consider the reports presented by its committees and officers and to set policies and strategic aims of the organisation.

Board member profiles

Due to the COVID-19 outbreak, all regular Board and Committee meetings are cancelled until further notice.

COVID-19 Contingency Committee

Authority has been delegated by the Board for this committee to take urgent decisions whilst normal meetings of the Board and the Committees have been suspended during the Covid-19 emergency.   It comprises the Chair and Vice Chair of the Board, and the Chairs and Vice Chairs of all the standing Committees (Land Management, Finance, Administration and Resources, Staffing, Governance).

Board member profiles

These meetings will be held by telephone conference in the light of the Government requirement for the public to stay at home, to not travel unnecessary, and to stay 2 metres away from others.

Next meeting date


Board Agenda and Minutes

All the Board and Committee meetings are open to the public, except where personnel matters or commercially sensitive matters are to be discussed or where legal professional privilege applies.

Members of the public may ask to make a short statement (maximum 3 minutes) at a Board or committee meeting.  This request must be received no later than 12 noon, one clear day before the meeting (e.g. for a meeting on a Thursday evening, by 12 noon on Tuesday).  The notice must state the subject matter concerned, and for a committee meeting, this has to be relevant to a matter on the agenda for the meeting. 

Please note that our meeting agendas will be added prior to upcoming meetings.  Meeting minutes are signed off at Board meetings therefore the documents below are the most recent drafts available.

Next Board meeting
Meeting timetable (Board and Committees)

Minutes from previous meetings can also be viewed in our archive.

Archived minutes


A number of committees meet up to 4 times per year to discuss various topics and make recommendations to the full Board.

Meeting timetable
Committee members 2019-20


Land Management Committee

This committee makes recommendations to the Board in relation to:

  • The Land Management Plan
  • The land management budget
  • Policies in relation to management of MHT land
  • Non routine decisions on wayleaves, tenancies and licences and easements
  • Maintenance and replacement of land management vehicles and equipment


Next Land Management Committee meeting

Archived minutes

Finance, Administration and Resources Committee

This committee makes recommendations to the Board in relation to:

  • The budget, precept and Annual Report and Accounts
  • Reports on financial matters
  • The effectiveness of financial controls
  • Contracts
  • Reserves policy
  • The Business Plan
  • Fundraising
  • Enforcement of byelaws

This committee also has the authority to approve contracts for budgeted expenditure between £10,000 and £20,000 and approve non-budget expenditure limited to a maximum of £20,000 in any financial year.

Next Finance, Administration and Resources Committee meeting

Archived minutes

Governance Committee

This committee advises the Board and some of its primary functions are to:

  • Seek to ensure that the Malvern Hills Trust always acts within its powers, complies with charity legislation and acts in accordance with best practice
  • Monitor the performance of the Board and its committees and compliance with Standing Orders and the Code of Conduct for its members
  • Ensure that there is an appropriate risk management system in place
  • Monitor the internal governance arrangements and policies to ensure they are up-to-date
  • Oversee a system of induction and training for Board members

Next Governance Committee Meeting

Archived minutes

Governance Handbook (PDF 13.8 MB)

Staffing Committee

This committee makes recommendations to the Board in relation to:

  • Staffing and office requirements, including employment and equal opportunities legislation
  • Budget and policy matters in relation to human resources and health and safety
  • Health and safety matters in relation to staff, volunteers and members of the public

Next Staffing Committee Meeting

Archived minutes

Disciplinary Committee

The Disciplinary Committee will meet only when required to implement the process set out in the Disciplinary Procedure to investigate and adjudicate any complaint about trustee conduct.

Public Speaking at meetings

Members of the public may address a meeting, subject to prior written notice being received in writing at Manor House by 12 noon, 1 clear working day preceding the meeting (therefore by noon on Tuesday for a meeting on a Thursday). 

The notice should include details of the subject matter on which it is proposed to speak.   Members of the public will speak in the same order as notifications are received. Any address will be limited to 3 minutes per person, and no more than 30 minutes set aside for public speaking at each meeting.

A member of the public may only address a committee meeting on a topic which is relevant to agenda items for that meeting.

Working Groups and Panels

Recreation Advisory Panel - This Panel meets twice a year to discuss work and projects which may affect users and visitors to the Hills.  Representatives from different recreation user groups including cyclists, walkers, joggers and hang gliders meet to advise the Trust.

Report from previous meeting (PDF)

Wildlife Panel - The Panel is made up of wildlife and species experts and is an opportunity for the Trust to review the records of species and habitats which could inform future management of the Hills and Commons.

Report from previous meeting (PDF)


Other Organisations

We actively engage with with other local organisations and groups to find ways in which we can work together to care for the Hills and Commons.

Castlemorton Commons Coordinating Committee (4C's)The Castlemorton Commons Coordinating Committee or 4Cs was set up to to provide a forum for discussion about the management of Castlemorton, Hollybed and Coombe Green Commons.  

Castlemorton Common Coordinating Committee (4C's)


Malvern Hills Area of Outstanding Natural Beauty - The main ridgeline of the Malvern Hills and Commons fall within the Malvern Hills AONB.  The AONB designation signifies that the natural beauty of this area is of national importance. As such, a Partnership of local and national interests works together to conserve and enhance the area through the implementation of a five year AONB Management Plan.

Malvern Hills AONB

Visit the Malverns - Official tourist information website with more information about visiting the Malvern Hills, food, accommodation and other attractions in the area.

Visit the Malverns 

Natural England - Are the government’s adviser for the natural environment in England, helping to protect England’s nature and landscapes for people to enjoy and for the services they provide.  NE also advise us on the management of Sites of Special Scientific Interest on the Malvern Hills and Commons.

 Natural England

Historic England - Are the public body that looks after England's historic environment. They champion and protect historic places, helping people understand, value and care for them.  HE advise us on the management of the Scheduled Monuments on the Malvern Hills and Commons.

Historic England